School Registration for Annapoorna

Schools are crucial interface between the Sri Sathya Sai Annapoorna Trust and its primary beneficiaries, the children. It is, therefore, of utmost importance for the Trust to identify the right schools that have students who stand to benefit the most from its many service offerings. The selection of schools is also important from a quality standpoint considering that Annapoorna Breakfast Program requires an active engagement of the school staff and authorities in the implementation of the breakfast program. Schools are identified primarily through references given by Annapoorna volunteers, donors, other NGOs and in some cases through a direct request by the said school’s management.

Step 1 – School Application

The volunteer should visit the school and collect the following information:

  1. Demographic Profile – School Name, School Address, Contact person, Principal, Correspondent, Board Affiliation
  2. Students’ Profile – List of Student Names, Class, DOBs, Gender, Aadhaar Number (if available), Health Screening Information – Height, Weight, Blood Group
  3. Expected Date of Commencement of Breakfast
  4. Letter from the School requesting the Breakfast service – The letter will also capture the number of students who may need the breakfast services (See the School Requisition Template which can be downloaded below)
  5. Photographs/Videos – Photographs/videos of the school infrastructure/premises

Criteria for school selection

❖ The school is a Government / Government -aided school
❖ Most students are dependent upon the Midday Meals Scheme for lunch.
❖ A majority of the students belong to poor socio-economic backgrounds.
❖ It is a special-needs school.
❖ The school is located in rural India.

Step 2 – School Enrollment Review

The details of the school provided by the volunteer(s) then goes through a review process by the Sri Sathya Sai Annapoorna Trust. The Trust will decide to approve or reject the school based on the collected information. If a school is rejected, the appropriate reasons for rejection are marked in the report (and later in the Annapoorna database). If the school is approved, then commencement date of breakfast services will be provided. It is of utmost importance for the volunteer and the Annapoorna Trust to inspect the kitchen facility. If the kitchen is unclean or unsuitable or if the school is not ready to demonstrate its intention to maintain a clean kitchen, the kitchen facilities of the school must not be used. In such cases, only packed foods will be provided for breakfast.

Criteria for School Approval

❖ The monthly cost estimate for executing the breakfast program.
❖ The tenure of the breakfast program that can be approved.
❖ Cost of monitoring the breakfast program.
❖ Movement of packed food item/ groceries for the breakfast program to schools that don’t have a kitchen.
❖ Cleanliness of the kitchen in school where kitchen facilities would be used for the breakfast program.

Step 3 – Enroll Vendor & Monitor Quality

Once the school in approved for the breakfast, the associated volunteers for the school must ensure the regularity and quality of the breakfast being served at the school. The volunteer must be in regular touch with the school staff and any vendors that are supplying ingredients or food to the school to ensure that any problems that come up are resolved at the earliest. The volunteer should also provide monthly reports to the Sri Sathya Sai Annapoorna Trust (SSSAT) and ensure that correct invoices are raised by vendors in a timely fashion. To ensure the highest financial accountability, SSSAT requires that all vendors register with the Trust and provide their bank-related information to receive payments via the Vendor Registration Form. This can be downloaded below.

Post-Enrollment Activities

❖ Allocation of budget for the school.
❖ Enrollment of the cook/vendor/supplier (if applicable) into the payment systems.
❖ Assignment of volunteer(s) to monitor the school and program implementation and running.
❖ Assignment of the breakfast schedule to be followed by the school.
❖ Supply of groceries/ breakfast food items to the school.
❖ Collection of data to evaluate the breakfast service (including logistical data, basic health data of the children, and testimonials).